The RFP runs itself.
Run rigorous RFPs without reaching out to a single vendor.
Stand up an RFP and let a team of AI solutions-consulting agents research the vendors, run the Q&A, score every response against your custom rubric, and rank the finalists - without you reaching out to a single vendor.
Running an RFP is weeks of manual labor: emailing vendors, fielding questions, reading dozens of inconsistent responses, and trying to score them fairly. By the time you finish, the requirements have moved and the scoring is more art than evidence. Most teams simply don't have the bandwidth to run rigorous evaluations on every spend.
Coverbase gives you a solutions-consulting team made of agents. You define the scope and the scoring rubric; the agents handle vendor outreach, research each respondent's capabilities, manage the Q&A, and score every submission against your weighted criteria with written rationale. Responses are ranked automatically, pricing and three-year TCO are captured and compared, and multi-reviewer consensus produces a defensible award - every step logged in a full audit trail.
A solutions-consulting team of agents, running your RFP
1
Agents run the full RFP lifecycle
From Draft to Awarded, Coverbase drives every stage - Open, Q&A, Receiving Responses, In Review, Demos, Shortlisted - without you living in your inbox. • Agents send and track vendor invitations through every status (Invited, Prequalifying, Submitted, Declined, Withdrawn, Disqualified). • Pre-qualification questionnaires filter out non-conforming vendors before they ever consume reviewer time. • On award, an intake session spins up automatically to kick off onboarding.
2
Your own solutions-consulting team, as agents
Instead of you reaching out to vendors and digging through their websites and trust centers, agents research vendor capabilities for you - pulling from public sources and submitted materials to build a complete picture of each respondent. • Agents draft and manage the vendor Q&A, with publish controls so clarifications go to everyone or stay internal. • Strengths, weaknesses, and follow-up questions are extracted automatically from every submission.
3
Custom scoring rubrics, applied consistently
Build weighted scoring groups and criterion-level guides with ideal-answer templates, then let agents score every response against them. • Choose any scale - 5-point, 10-point, Yes/No, or custom. • AI-powered scoring suggests scores with written rationale and a full breakdown, so human reviewers validate instead of starting from a blank page. • Multi-reviewer consensus aggregation turns individual scores into a defensible group decision.
4
Ranking, pricing, and TCO done for you
Weighted scores roll up automatically into vendor rankings and side-by-side comparisons. • Capture pricing across Subscription, Perpetual, Usage-Based, and Hybrid models with year-one cost, three-year TCO, and line items. • Compare total cost of ownership next to capability scores so the award decision is grounded in both fit and finance. • Every step is captured in a complete audit trail of RFP events.
Real impact for procurement and sourcing teams
Stop chasing vendors
Agents handle outreach, invitations, and the entire Q&A so you don't have to.
Score every response the same way
Custom weighted rubrics applied consistently, with AI rationale on every score.
Faster, defensible awards
Automatic ranking, consensus scoring, and a full audit trail back every decision.
Capability and cost together
Side-by-side scores plus three-year TCO so you award on value, not just price.
Onboarding starts itself
Awarding a vendor triggers an intake session automatically - no handoff gap.
"We used to run two or three serious RFPs a quarter because that's all we had capacity for. Now agents do the outreach, research, and first-pass scoring on every one - and the evaluations are more consistent than anything we did by hand."
- Head of Strategic Sourcing
Enterprise Technology Company
Agents do the outreach
Vendor research and Q&A run without you in the loop.
Every response scored
Custom weighted rubrics applied with AI rationale.
Finalists ranked automatically
Weighted scores and TCO compared side by side.
Full audit trail
23 distinct RFP events captured end to end.
